Law Firm Billing & Accounts Receivable Services
Billing and accounts receivable you don’t have to manage.
Outsourced law firm billing services for firms that want invoices prepared and sent on a dependable schedule, accounts receivable visible, and past-due balances followed up without the attorney managing every step.
Accounting Atelier works in legal billing systems including Clio and MyCase to prepare draft bills, coordinate approval, send invoices, track accounts receivable, and manage agreed payment follow-up and retainer replenishment workflows.
Partnering with:
25+ Years of Accounting and Financial Management Experience · Former Financial Controller · Attorney at Work Contributor · Featured or Quoted in Forbes · Serving Law Firms Nationwide
BILLING NEEDS AN OWNER AFTER THE WORK IS DONE.Bills need to go out on time, accounts receivable need to stay visible, and payment follow-up needs to happen consistently.
What do law firm billing and accounts receivable services include?
Billing support can be part of a broader bookkeeping engagement or a defined billing and accounts receivable scope. We work within the firm’s existing billing process and legal software, with clear rules for what Accounting Atelier handles and what remains with the attorney or internal team.
-
We prepare draft invoices using the time, expenses, client costs, fee arrangements, and other billing information already recorded in the firm’s legal billing system.
-
We route draft bills through the firm’s agreed review process, make approved billing adjustments, and send finalized invoices according to the billing schedule.
-
We track outstanding invoices and AR aging so the firm can see what has been billed, what has been paid, and which balances require attention.
-
We follow the firm’s approved process for past-due balances, including agreed client reminders or follow-up and escalation of balances that need attorney involvement.
-
For firms that use replenishing retainers, we monitor the applicable balances and send replenishment requests according to the firm’s billing process and established thresholds.
-
We review billable client costs included in the billing workflow so costs paid on behalf of clients can be identified and billed back when appropriate.
-
We identify invoices, balances, replenishment requests, or billing items that require attorney input rather than allowing exceptions to sit unresolved.
Law firm billing works best as a recurring process, not a monthly scramble.
LAW FIRM BILLING
Bills should go out on a dependable schedule.
We prepare draft bills within the firm’s legal billing system, coordinate the agreed attorney review process, make approved changes, and move finalized invoices out on schedule.
The goal is to keep billing moving without requiring the attorney to rebuild or personally manage the process every month.
ACCOUNTS RECEIVABLE
Unpaid invoices need an owner, not just an aging report.
We track accounts receivable, review outstanding balances, and follow the firm’s agreed process for payment reminders and past-due follow-up.
Balances that require an attorney decision, payment arrangement, write-off discussion, or other exception are identified for the firm rather than left sitting in AR.
RETAINERS & CLIENT COSTS
Retainer replenishment and client costs need to stay connected to billing.
When replenishing retainers are part of the firm’s billing model, we monitor the applicable balances and manage replenishment requests within the agreed workflow.
We also review billable client costs so expenses paid on behalf of clients are not disconnected from the invoices where they should be recovered.
Related services-
![A white table with a closed laptop, a coffee cup on a matching saucer, a stack of papers, and a chair in a softly lit room.]()
Law Firm Bookkeeping
Ongoing outsourced bookkeeping for law firms using QuickBooks Online alongside legal practice-management software.
Learn more
-
![A closed silver MacBook laptop resting on a black leather chair with a tufted backrest.]()
Trust Accounting & Three-Way Reconciliation
Ongoing IOLTA and trust accounting for firms that need their trust bank account, accounting records, and individual client or matter ledgers compared each month.
-
![Two people are examining a document inside a plastic cover, with one person holding the document and the other resting their hand on it.]()
Law Firm Bookkeeping Cleanup & Catch-Up
For books that are behind, incomplete, or no longer reliable enough to begin ongoing monthly service.
Learn more
-
![A woman in a gray plaid blazer sitting at a conference table, smiling, with a tablet and glasses in front of her during a meeting.]()
Trust Account Cleanup & Reconstruction
For historical trust discrepancies, unidentified balances, old checks, missing client records, or accounts that no longer reconcile.
Learn more
-
![Modern virtual bookeeping setup]()
Trust Account Cleanup & Reconstruction
Historical trust-account cleanup for unresolved discrepancies and trust records that no longer reconcile.
Who is Accounting Atelier a good fit for?
Accounting Atelier works with law firms that want billing and accounts receivable handled through a defined recurring process while keeping the level of attorney involvement that makes sense for the firm.
OUTSOURCED BILLINGYour firm wants draft bills prepared, reviewed, finalized, and sent on a consistent schedule without the attorney coordinating the process each month.
ACCOUNTS RECEIVABLE MANAGEMENTYour firm needs better visibility into outstanding invoices and someone responsible for recurring payment follow-up.
CLIO OR MYCASE BILLINGYour firm uses Clio or MyCase and wants billing support from a team that already works inside legal practice-management systems.
RETAINER & CLIENT COST WORKFLOWSYour firm needs retainer replenishment and billable client costs incorporated into the recurring billing process rather than handled reactively.
Related resources
Our processHow to get started
1.
We review how invoices are prepared, approved, and sent; how accounts receivable is tracked; how past-due balances are handled; and how Clio, MyCase, or your other billing system is being used today.
2.
We establish the billing schedule, attorney review points, retainer replenishment process, accounts receivable follow-up, and the situations that should be escalated back to the firm.
3.
We prepare and move billing through the agreed process, maintain visibility into accounts receivable, handle recurring follow-up within scope, and bring exceptions to the appropriate person at the firm.
READY TO STOP MANAGING THE BILLING?Tell us how your firm bills, what system you use, and where the process is breaking down today.
We’ll determine whether your firm needs recurring billing support, accounts receivable management, retainer replenishment, or a broader bookkeeping scope that includes billing and AR.
FAQ
-
Law firm billing services can include preparing draft bills, coordinating attorney review, sending finalized invoices, tracking accounts receivable, following up on past-due balances, monitoring retainer replenishment, and reviewing billable client costs.
The exact scope depends on the firm’s billing process and how much client-facing communication the firm wants to keep internally.
-
Law firm accounts receivable management is the recurring process of tracking unpaid invoices, reviewing AR aging, following up on past-due balances, and identifying accounts that require additional action.
The goal is to keep unpaid invoices visible and give responsibility for follow-up to a defined person or team rather than allowing balances to age without attention.
-
Yes. Accounting Atelier works with law firms using Clio and MyCase and can provide billing and accounts receivable support within the firm’s existing workflow.
Depending on the engagement, that can include draft bill preparation, invoice review coordination, invoice delivery, AR tracking, retainer replenishment, and payment follow-up.
-
es. When draft bill preparation is included in the engagement, Accounting Atelier prepares invoices using the billing information already recorded in the firm’s legal software and routes them through the firm’s agreed review process before invoices are finalized and sent.
The attorney can remain involved in the exceptions and billing decisions that require legal or client-specific judgment without having to prepare every invoice personally.
-
Yes. Accounts receivable support can include recurring follow-up on past-due invoices according to the firm’s approved process.
Balances requiring an attorney decision, payment arrangement, write-off discussion, billing dispute resolution, or other exception are brought back to the firm rather than handled outside the agreed scope.
-
Yes. For firms using replenishing retainers, Accounting Atelier can monitor the applicable balances and send replenishment requests according to the firm’s established billing process and thresholds.
Retainer replenishment can be incorporated into the recurring billing workflow so it is monitored consistently rather than addressed only after a balance has been depleted.
-
Yes. Billing and AR support can include tracking outstanding invoices and reviewing billable client costs that need to be included in the firm’s invoicing process.
This gives the firm visibility into both unpaid earned fees and costs paid on behalf of clients that have not yet been recovered.
-
Yes. The scope can be structured so Accounting Atelier handles the administrative side of billing and accounts receivable while the law firm retains client-facing decisions or conversations it prefers to handle internally.
For example, Accounting Atelier can prepare bills, maintain AR, identify balances requiring attention, and manage routine agreed follow-up while escalating sensitive matters to the attorney.